Wednesday, January 9, 2019

2019 TCYS Reminders - Volume 2



This message has also been sent to all active Travis 4-H participants in 4-H CONNECT.  If you are not participating in the 2019 Travis County Youth Show, please disregard this email.  



To see the first reminder email, please visit https://travis4h.blogspot.com/2019/01/2019-tcys-reminders.html

Hey all!  Happy Wednesday!  We are about 1 week away from check in and we wanted to pass on the follow-up reminders and information that has been passed on to us, as promised.  Please be sure to read through everything carefully and let us know if you have any questions!

Please remember that all documents mentioned below are available for download online at http://traviscountyyouthshow.org/livestockshow/.  Direct Links to the documents are included below.

COUNTY EXTENSION AGENT SCHEDULES:
  • Mellanie will be out at the Expo Center starting Wednesday night for Herdsman setup, and then from approximately 8 AM to 9 PM Thursday through Saturday.  She is usually around the show ring or the Show Barn Office, or she can be reached at 405-808-5407.
  • Noel will be out at the Expo Center Thursday through Saturday during the livestock showing portions of the show; he can be reached at 830-279-4976

REMEMBER TO HELP “MAKE THE BEST BETTER”
As we enter the show season, please help us set a positive example for our youth by being respectful and polite to each other (and show volunteers).  If you experience any issues or have any questions, please bring them to Mellanie’s and Noel’s attention so they can help assist you.  Thank you!

TCYS HELP NEEDED – VOLUNTEERS & SUPPLIES

PEN ASSIGNMENTS

SET UP/TEAR DOWN SCHEDULE

 HERDSMAN ENTRY FORM
  • The Herdsman Entry Form is posted online and is available at http://traviscountyyouthshow.org/docs/52590_2019%20Herdsman%20Entry%20Form.pdf
  • Entry forms will be due January 16, 2018 at 7PM with a payment of $20/species, to be paid by the club at the time of entry; payment is to be submitted to Stephanie Clutter in the Show Barn Office.
  • If payment is not included with entry form, the club will be disqualified

 ENTERTAINMENT
  • Friday Night – Goat Roping is scheduled
  • Saturday Night – A Dance with DJ will take place in the banquet hall following the steer show.

FARM BUREAU SPONSORED T-SHIRTS
This year farm bureau has sponsored t-shirts for all exhibitors, we will hand these out from 3pm-7pm in the show barn on Thursday. They will be handed out first come first serve and once a size is gone it is gone. We will not order more, or contact someone to trade. As people pick up shirts, we will cross their name off the list. If an exhibitor is dual entered through 4-H and FFA, they will be found under their FFA club.

YOUTH FAIR CHECK-IN GUIDELINES & UPDATES
  • The Youth Fair Check-In Guidelines are now available online at https://agrilife.org/urbantravis/files/2019/01/Guidelines-for-Youth-Fair-2019.pdf
  • Please go over these instructions so you know what to expect when checking in your projects
  • Sale Declaration deadlines for Youth Fair are DUE Friday, 1/18/19, by 9 pm. They should email their declaration to TCYS@live.com by this point in time. Please note this is only for exhibitors who had 3 or more youth fair entries make grand champion. If they have 1 or 2 entries make grand champion, there is no need for them to declare. Per the rule book, those entries will be required to sell. 

OTHER LIVESTOCK UPDATES
  • Eligibility – please remember that all exhibitors (including ring assistance for Fryers), must be shown in accordance with the TCYS "Exhibitor Eligibility" rule 3, located in our general rules. Meaning that they must be in good standing and a current member of a Travis County 4-H or FFA. This also applies to anyone assisting with showing during the Grand Champion Drive.
  • Weight breaks will be posted as soon as possible on Thursday. Please do not ask before 5pm on the day of check in. Also, parents (yes, parents) please remember to not crowd around the people when they are posting the breaks. If they can feel your breath on the back of their necks, you are too close. :)
  • Steer Shavings - TCYS is selling pelleted bedding for steers at the show and will  not allow exhibitors to bring their own/outside bedding to the show this year
  • Heifers do not check in until Friday, but they may come and get settled in on Thursday with your club, during the normal check in time. Otherwise, they may come during Check in Time for Heifers on Friday from 4-7PM.
  • Rearranging the Show Layout - Yes, the rumors are true. We are going to be showing all species in the large arena (aka steer arena). This means that the layout of the barn will be different from what you are used to. Please be mindful of this change and open minded during the show. We are excited to have everyone in one space. This will allow for more viewing areas for the parents, less running around for the photographer, drug testing, and operations. Regardless of this change, please remember that there will be No viewing area behind the stage. 
  • Parade of Champions: Anyone who wins Overall Grand Champion, Overall Reserve Champion, Sr., Int. or Jr. Showmanship will be recognized between the Heifer and Steer show on Saturday. If they would like to participate, they can come to the stage during heifer showmanship. Please direct any questions on Parade of Champions to me (please have them text me, I'll be able to answer faster). 
  • Belt Buckles: Before any exhibitor receives their belt buckle, they will have to write their thank you note and turn it into the show barn office.
  • Sale Declarations – In the event that an exhibitor has more than 2 projects eligible to sell, it is the exhibitor’s responsibility to notify the Show Office as to which 2 projects will be sold.  This notification needs to be made between 8:00 AM and 12:00 PM on Sunday (January 20, 2019) in the Show Office. In the event notification is not made, TCYS reserves the right to designate which projects sell.  It is the exhibitor’s responsibility to check and verify the Preliminary Sale List and the Final Sale Order.

 AUCTION
  • Updates & Sale Order – Mellanie will have a separate auction email to send out (probably Sunday & Monday, after the show with the tentative sale orders).
  • Buyer Registrations – As of right now, all buyers will have to re-register, this will be a process that will happen yearly. This is to ensure we have up to date information. This form is live now on the website. Your Booster clubs and buyers only may also pre-purchase auction wristbands for faster entry into auction now through Tuesday, January 22nd. (http://traviscountyyouthshow.org/page.aspx?ID=2372)
  • Exhibitors and parents will buy their entry at the door. Please note that there will not be a free viewing area. Anyone who enters will have to pay the $25/entry fee. 

I think that is all for now!  If you have any questions that weren’t covered or that come up, please contact Mellanie at 512-854-9600 or MLMickelson@ag.tamu.edu   

Good luck!

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